Please provide your reservation details:

Terms and Conditions, Release from Liability, Assumption of Risk, and Binding

Arbitration Clause

This Agreement is significant. It includes terms and conditions and releases EPIX Travels

from liability. Acceptance of this Agreement occurs upon booking this program.

Tour Name: [Tour Name goes here!]

Tour Dates:

Tour Operator:

EPIX Travels

Program Size:

Limited to X participants from [University/Partner]

Airfare:

EPIX Travels is not liable for any airline cancellation penalties incurred by purchasing non-

refundable airline tickets for this tour. The issued air ticket constitutes the sole contract

between the passenger and the airline. It is recommended that participants purchase

refundable airline tickets or airfare insurance in case of changes or trip cancellation.

Cancellations and Refunds:

Deposit:

A $1,000 per person deposit is required. Cancellations must be in writing.

Final Payment Deadline:

Refund Policy:

Deposits are refundable if written notice of cancellation is received by [DATE]. After [DATE],

deposits are non-refundable. All payments after the final payment deadline are 100% non-

refundable. No refunds are provided for non-completion of the tour or unused services.

EPIX Travels reserves the right to cancel the tour or require any participant to withdraw if

deemed necessary for the health, safety, or general welfare of the group or individual,

subject to a refund of the recoverable portion of unused services and accommodations.

epixtravels.com Page 1 of 3EPIX Travels

Frankford, Delaware 19945

Phone: (203) 604-1365

Fax: (203) 643-7956

Toll free: (866) 791-9218

Email: info@epixtravels.com

epixtravels.com

Insurance:

Travel insurance for trip cancellation, interruption, medical issues, baggage loss, and

delay is highly recommended. Participants should carry travel insurance details with them

and understand the difference between “primary” and “secondary” insurance.

Changes in Itinerary, Program, and Costs:

EPIX Travels reserves the right to alter the itinerary for the safety and best interest of the

group. Participants are responsible for any additional expenses incurred due to changes.

EPIX Travels may bill participants for unforeseen fuel surcharges or port fees levied by the

cruise provider. Accommodations are subject to change but will be of the same quality if

changed. The faculty leader’s participation is subject to reaching a minimum number of

travelers and is not guaranteed.

Personal Information:

Personal information provided by participants is confidential and only shared with entities

providing tour services. Name, home city, and email address may be included in the tour

participant list distributed to tour staff and participants. EPIX Travels may use photographs

or video taken during trips for promotional purposes without compensation.

Inadvertent Errors and Changes:

Reasonable efforts have been made to ensure the accuracy of information presented. EPIX

Travels is not responsible for errors or damages resulting from the use of this information.

Information is subject to change.

Responsibility:

EPIX Travels does not own or operate entities providing goods or services for the trip. All

such entities are independent contractors. EPIX Travels is not liable for any negligent or

willful acts of these entities or any other third party. This includes, but is not limited to, acts

of God, government actions, war, civil unrest, strikes, criminal or terrorist activities,

overbooking, accommodation downgrading, transportation failures, recreational activity

dangers, food poisoning, lack of medical care, or other causes beyond EPIX Travels’

control.

Coronavirus (COVID-19):

Participants assume all risks related to COVID-19, including sickness, incapacity, or

death, and agree to hold EPIX Travels harmless from such developments. Risks include,

but are not limited to, quarantine requirements, transportation issues, and necessary

medical attention. Proof of COVID-19 vaccination may be required, and any related

epixtravels.com Page 2 of 3EPIX Travels

Frankford, Delaware 19945

Phone: (203) 604-1365

Fax: (203) 643-7956

Toll free: (866) 791-9218

Email: info@epixtravels.com

epixtravels.com

expenses are the participant’s responsibility. Tour staff has the authority to isolate

symptomatic individuals and require medical testing.

Assumption of Risk:

Participants acknowledge the risks of travel, including illness, injury, or death from various

causes. Medical services may not be readily available during the trip. Participants accept

these risks as part of the adventure and assume full responsibility for any consequences.

Binding Arbitration:

Any disputes related to this Agreement, the brochure, or the trip itself will be resolved by

binding arbitration according to the Federal Arbitration Act and the rules of the AAA or

JAMS. Proceedings will take place in Delaware and be resolved under Delaware law. Both

parties waive their right to a jury trial.

Voluntary Participation:

Participants acknowledge voluntary application and participation in the trip, having read

and understood the trip description and all related information.

Knowing and Voluntary Execution:

Participants confirm they have read, understand, and voluntarily accept this Agreement,

recognizing it as a release of liability and a contract with EPIX Travels.